Overview
Program a custom pay rate for working with a specific student that overrides the Pay Group rate.
Article Sections
- Usage
- Invoicing & Payroll Grid
- Program a Custom Hourly Pay Rate in Student Record
- Program a Custom Percentage Pay Rate in Student Record
- Add Custom Pay Rate
- Agency Students
Usage
You only need to program this function if the pay rate to be applied is different to that set up for the session type in the tutor's assigned pay group.
A pay rate override is usually used for outliers such as traveling a long distance to a student home or challenging situations.
This method does not work for sessions with multiple students as Oases will not know which student in the session from which to pull the personal rate.
Remember, this function does not need to be used. If you don't want to program rates for all scenarios in each student's record, set a pay group as a base rate and use this feature as an override only.
Invoicing & Payroll Grid
The payroll/invoicing data list on the student Info page may be used to:
a) Override the default invoice rates programmed in the Private Session Types for all instances or just instances when tutored by a particular tutor.
b) Override the tutor pay rate in the pay group for all instances or just instances of a particular tutor.
c) Automatically split the invoice for a session for the student between 2 customers.
Program a Custom Hourly Pay Rate in Student Record
1. Navigate to the student record and press Edit on the Info tab.
2. Scroll down to Payroll/Invoicing Data.
3. Press plus to add a row.
4. Select a Tutor name if the pay rate override is tutor specific.
5. Select a Session Type if the pay rate override is session type specific.
6. Leave as default settings if the override applies to everything. So the options are:
- All tutors with all session types
- All tutors with a specific session type
- Tutor specific with a specific session type
- Tutor specific with all session types
So if the override applies to 2 tutors rather than all tutors, they will need their own row.
Add Custom Pay Rate
7. Now add the pay rate for the combination you have selected. For items with no defined combination Oases will revert to the rates in the assigned Pay Group.
Press on the word Ignore and add your hourly pay rate with no currency symbol.
Program a Custom Percentage Pay Rate in Student Record
8. You may also add the pay rate as a percentage of the invoice. For this to work the session must be linked to the invoice via Invoice Outstanding or a session reconciled to an advance invoice prior to running payroll.
Agency Students
10. If the student is an Agency student (SES or ELT) only payroll overrides may be programmed as invoicing is controlled by the contract.
Link To
IP01. Program Different Invoicing Rates for Different Students