Overview
We recommend scheduling multiple sessions by creating schedules for your tutor/student relationships. Creating a schedule allows you to create multiple sessions efficiently. But from time to time you may need to create a one-off session.
Tutors: TC04. TutorPlace - Create a Session (2 mins)
Article Sections
- Tutor Session Creation & Restrictions
- Create a Session from the Session Page
- The Two Duration Times in a Session
Tutor Session Creation & Restrictions
If your tutors with a Tutor Access permission, will be creating their own single sessions from TutorPlace you can restrict session creation to students with hours in credit. The session type/s in credit will be the only session types presented.
Use this setting only if:
- Tutors create their own sessions
- All invoicing is done in advance
To set the restriction go to: Setup > Company > Config Settings > Sessions > Tutor New Session Type Filter > Make Change > Apply Changes.
Create a Session from the Session Page
1. On the session page press New and select the Program Location combination.
2. A new session will open.
3. Add the:
- Location being the Program and Service Delivery combination.
- Tutor if you know who it will be
- The Session Type
- The Date and Start Time
- The Duration of the Session
4. Enter a class code if used.
5. Enter a room if not included in the Program Location combination.
6. Press the student icon in the center of the row and add one or more students to the session.
7. Add a subject and level by pressing Add Subject and selecting from your list.
8. Then press in the new field to add the level or multiple levels.
9. Add any data in your custom fields if required.
10. Add data to Advanced Options if required.
11. Press close to save the session.
The Two Durations in a Session
Time appears twice in a session.
Once by duration at the top of the session. This is the tutor time and will go to payroll.
The second is on the student row and applies to the student invoicing. The two do not have to be the same should you wish to pay the tutor for some prep time. Student time may also be split between two instructional focus codes. Multiple students on a session can also have different times.
Link To
CA01. Create Sessions in the Calendar