Overview
How to display your TutorFirst sessions in your personal Google calendar.
Article Sections
- Push & Display Only
- Time Zone
- Link Calendar
- Do Not Edit TutorFirst Sessions in Your Calendar
- Cancel Push Function
- Link Calendar via TutorPlace
Push & Display Only
1. This is a 'push and display', not a sync; changes made to the TutorFirst sessions in your personal Google calendar will not be transferred back to TutorFirst.
2. Appointments you have in your personal calendar will be pushed to TutorFirst and display as Unavailable or Busy when viewing the calendar filtered to that person on Week or Day view or in MarketPlace.
Time Zone
3. If you have a Program in a different time zone to your database, set the timezone for the program to ensure calendar appointments adjust for the timezone thus showing the correct start time to the tutor.
Link Calendar
4. The Push function must be activated by each individual staff member via their own login.
5. Open your record from the staff list.
6. From the Contact tab check if a calendar is linked via the Calendar Link field bottom right of the Details section.
7. To link Press Edit and move the check slider for Calendar link.
8. Follow instructions.
9. TutorFirst will now push any NEW sessions made after you have linked to your calendar automatically, but ones that are scheduled already will not be pushed.
10. Press Send All. To send existing sessions to your calendar press the Send All button to move all existing sessions across. Future sessions will update automatically.
11. Any new sessions created for you or changes to existing sessions in TutorFirst will update to your calendar automatically from now on.
12. Sessions for a location of In Home will transfer the student address to the appointment if there is only one student on the session or if multiple students all have the same last name and there is an address in the student record in TutorFirst.
Do Not Edit TutorFirst Sessions in Your Calendar
13. Any changes to sessions made in your Google calendar will not update to TutorFirst and may introduce errors to the calendar beyond our control.
Cancel Push Function
14. To remove the push function for yourself or a departing staff member, open the staff record.
15. On the Contact tab, press Remove All to clear down the linked personal calendar.
16. Press Edit on the Contact tab and turn the select slider off for the Calendar Link field and confirm.
Reminder: This is a Push and not a Sync. You may not change your TutorFirst sessions in your personal calendar to update them in TutorFirst.
Link Calendar via TutorPlace
TC10. TutorPlace - Manage Calendar & Availability
Link To
LD05. Set Unique Program Time Zone - different to your database default
FQ17. Time Zones in Student & Staff Records for Session Reminders