Overview
How to activate the integration by linking your Pencil Spaces account with TutorFirst.
Article Sections
- To Have in Place
- Copy Pencil Spaces API Key
- Activate Pencil Spaces in TutorFirst
- Switching from Lessonspace to Pencil Spaces
- Automatic Meeting Creation
To Have in Place
1. An Account with Pencil Spaces.
Copy Pencil Spaces API Key
2. Generate and copy your API Key in Pencil Spaces.
3. Press your initials or graphic top right and press Settings
4. Press API & Integrations.
5. Press generate and copy your API Key.
Activate Pencil Spaces in TutorFirst
6. In TutorFirst go to Setup > Integrations > Online Meetings.
7. Paste your API into the Pencil Spaces field.
Switching from Lessonspace to Pencil Spaces
8. When 2 API keys are in situ a Dual System Behavior menu will appear.
9. Choose your option from the following:
- Always Lessonspace - Choose if switching from Pencil Spaces to Lessonspace
- Always Pencil Spaces - Choose if switching from Lessonspace to Pencil Spaces
- Option for all, Default Lessonspace - choose if you want to use both but schedules and session types set to meetings will use Lessonspace
- Option for all, Default Pencil Spaces - choose if you want to use both but schedules and session types set to meetings will use Pencil Spaces.
- Option all except tutors, Default Lessonspace - choose if you want the office to be able to choose both but schedules, meeting session types and meetings created via tutor logins will default to Lessonspace.
- Option all except tutors, Default Pencil Spaces - choose if you want the office to be able to choose both but schedules, meeting session types and meetings created via tutor logins will default to Pencil Spaces.
Example
You currently use Lessonspace but are thinking of switching to Pencil Spaces and want to test.
a. With both API keys in situ select: Option for all except tutors, Default Lessonspace.
b. Your office team can create individual sessions and select to create a Pencil Spaces meeting to test operation and Pencil Spaces.
c. If you then want to expand the test to a couple of tutors select: Option for all, Default Lessonspace.
d. Continue testing.
e. When you decide to switch select: Always Pencil Spaces
f. Leave your Lessonspace API in place so that parents can view recent videos. When you judge enough time has elapsed remove Lessonspace API.
Automatic Meeting Creation
10. If all of your sessions are online and will require a meeting or you have a session type that will always be online, this can be set for automatic meeting space creation. Must be used with session reminders to activate the automatic meetings.
11. Go to: Setup > Other > Session Types.
12. Press the Online Meetings On button so that it is green.
Link To
OM01. Working with Lessonspace & Pencil Spaces or Switching online meeting platforms
OM02. (LP04) Update Reminder Email Templates for Lessonspace & Pencil Spaces Whiteboard Links
PS01 Pencil Spaces White Board & Virtual Classroom
OM03 (LP03) Create & Manage Lessonspace or Pencil Spaces Whiteboard Meeting Spaces