Overview
How to add the integrated online meeting links to your session reminder emails.
Please note that the integrated meeting link macros for Lessonspace & Pencil Spaces work in the reminder templates only and not with other email templates.
Article Sections
- Update Session Reminder Templates with Meeting Link & Instructions
- or
- Update Session Reminder Templates with simple link
- Hide Simple Link Behind Text
Update Session Reminder Templates with Meeting Instructions
To accommodate session reminders that may contain one or more sessions and as such one or more integrated online meetings and also to ensure that your customers have instructions if they use an email platform that strips out live links we recommend using the macro #LESSONSPACE_INSTRUCTIONS# or #INTEGRATED_MEETING_INSTRUCTIONS# as this macro will include all relevant meeting links in short format and a long link to copy and paste if required.
No information will be included with this macro if there is no online meeting set for the session.
1. Go to: Setup > Other > Template Setup.
2. In the drop down menu search on the word Reminder to find the 3 reminder templates.
3. Open one of the reminder templates you wish to work on and under the Session List macro add the Lessonspace Instructions macro.
4. This renders in an email to your customer as follows.
Update Session Reminder Templates with Simple Link
Some email platforms and some users will set links to be converted to plain text on display making the link appear 'dead'. This can of course be copied and pasted into a browser to launch the meeting or you may wish to follow the instructions below to hide the link behind text which will display the links on email platforms that convert links to plain text.
Please note the simple meeting link macro will not provide two links if there are two sessions in the reminder. So if your reminders fire at 2 different times like 24 hours before and 1 hour before you must use the instructions macro.
Please note that if there is no online meeting this link will still appear in the reminder which is why we recommend the integrated meeting instructions option.
5. Go to: Setup > Other > Template Setup.
6. Search on Reminder to find the 3 reminder templates.
7. Add required text and the Lessonspace link macro or integrated meeting macro #INTEGRATED_MEETING_LINK#
8. Repeat for other two reminder templates.
Hide Simple Link Behind Text
9. The Lessonspace links are very long and will be delivered in full using the #LESSONSPACE_LINK# macro, as shown below.
10. While this is preferred if using the simple macro of lessonspace link to allow your customers to copy and paste the link you may wish to hide this link behind text using the html editor in the reminders.
11. Place your title, a colon and the word HERE in your reminder as a place holder.
12. Copy this code:
<a target="_blank" href="#LESSONSPACE_LINK#">Lessonspace Link</a>
13. Open the HTML editor. </> symbol.
14. Find and highlight the word/s you entered Click Here.
15. Paste in the copied code where your words are.
16. Press the HTML Editor to return to plain text.
17. The link will now be sent behind the text.
Link To
OM01. Working with Lessonspace & Pencil Spaces or Switching online meeting platforms
LP01. Lessonspace Virtual Classroom
LP02. Link Lessonspace with Oases
LP03. Create and Manage Online Meeting Spaces
PS01 Pencil Spaces White Board & Virtual Classroom
PS02. Link Pencil Spaces Whiteboard with Oases
OM03 (LP03) Create & Manage Lessonspace or Pencil Spaces Whiteboard Meeting Spaces