Overview
How to create/add a program that is not in TutorFirst or activate a School District if you have a contract with a District or a School within a District.
As your business grows or you sign contracts with external agencies or schools you will need to create or activate new programs within TutorFirst to manage that contract.
Article Sections
Add New Program
1. From the main menu: Setup > Locations > Programs/Locations.
2. Select the State. (Submit a ticket if you need a Country or State added)
3. If you have activated this State before TutorFirst will display all the federal school districts in that state in the left hand grid.
4. If you have created a program in this state before TutorFirst will list your programs.
5. Press the plus sign at the top of the left hand Program list.
6. The new row will be added at the top of the list named New Program Name.
7. Click inside this field to activate the field and type in the name of the program.
8. The new program will now be listed in alphabetical order with other active programs.
Add Locations to your new Program
Programs you add yourself will generate with one default service location named In Home.
To rename this location or to add others go to: Menu > Locations > Select New Program > Associated Locations.
To Activate a pre-loaded School and/or School District
Please read Tutorial SU01. Active Program (Districts) Locations List
Add a service location that is not a school
Edit a Program Name
9. In the main menu select: Menu > Locations > Select Program.
10. Press Edit and change name.
Set the Program Type
SUX09. How to Setup an Agency SES or ELT Program
An SES program bills the contract per student hour. A group session with 5 students for an hour will bill the contract 5 hours.
An ELT program bills the contract per session hour. A group session with 5 students for an hour will be the contract 1 hour.
An ELT program with all tutors bills the contract per session tutor hour. A group session with 5 students and 2 tutors for an hour will bill the contract 2 hours.
A Private program is where private individual customers are billed for sessions.
Link To
SU01. Active Program (District)/Location List
LS01. Add a New Session Location or Edit Existing Session Location